A dated, searchable record
Every request is timestamped and stored, instead of buried in a chat thread.
Form Types
Create an online leave request form for your team
Leave requests over chat get lost. A structured leave request form gives HR a dated record of who asked for what, which type of leave it was, and who is covering — with the handover note attached instead of promised.
How to create a leave request form in Formblyt
Define your leave types
Annual, sick, unpaid, parental, compensatory — list only the categories your policy actually has.
Ask for exact dates
Use date fields for start and end, plus a half-day option if your policy allows it.
Require a handover
Ask who is covering and what is pending, so approval does not depend on a follow-up conversation.
Add conditional evidence
Show a document upload only for sick leave beyond the number of days your policy requires it for.
Share internally
Pin the short link in your team channel or intranet so everyone uses the same route.
Track and export
Review requests in the dashboard and export a monthly leave register for payroll.
What to include in a leave request form
These are the fields most HR teams, managers and operations leads end up needing. Start with them, then cut anything you will not act on — shorter forms get finished.
- Employee name and ID
- Department and reporting manager
- Leave type
- Start date and end date
- Total days requested
- Half day (first / last day)
- Reason for leave
- Handover contact and pending items
- Supporting document (if required)
- Employee acknowledgement
Not sure where to start? Describe your leave request form to the AI form generator and edit the draft it produces.
Benefits
Complete requests first time
Required fields force dates, cover and reason to be filled before submission.
Easier payroll reconciliation
Export a leave register and match it against payroll each month.
Consistent policy application
The same categories and rules apply to everyone who submits.
Features
Date and date-range fields
Proper date pickers instead of free-text dates that need cleaning.
Conditional evidence upload
Ask for a certificate only when the leave type and duration require it.
Internal-only sharing
Share the link privately with your team rather than publishing it publicly.
Exports for HR
Download the full leave register as CSV at any point.
Frequently asked questions
Can managers approve inside the form?
The form captures the request and its details. Approvals happen in your dashboard or your existing HR process — Formblyt does not run a multi-step approval workflow.
Can I require a medical certificate?
Yes. Add an upload field and use conditional logic to show it only for sick leave over the number of days your policy specifies.
Can I restrict the form to employees?
Share the link internally rather than publishing it. You can also ask for an employee ID and validate it during review.
Is the leave request form free to use?
Yes. You can build and publish a leave request form on the Formblyt free plan, within the free plan's monthly form and response limits. Paid plans raise those limits and unlock branding removal and advanced analytics.
Do respondents need an account?
No. Anyone with the link or QR code can complete the form in a browser. You can optionally require an email address if you need to identify each respondent.
Build your leave request form now
Start from a prompt or a template, edit the questions, and publish a shareable link in minutes. Built for HR teams, managers and operations leads.