Day-one readiness
Payroll, IT and facilities get what they need before the employee walks in.
Form Types
Create an employee registration form for onboarding
New-hire paperwork is the slowest part of onboarding. An employee registration form collects personal details, statutory information, bank details, emergency contacts and signed policy acknowledgements in a single link you send on day one.
How to create a employee registration form in Formblyt
List what HR actually needs
Personal details, government ID, bank details for payroll, emergency contact and the policies that need acknowledgement.
Generate the form
Describe that list to the AI form generator and edit the draft it produces in the visual builder.
Protect sensitive fields
Keep bank and ID fields to exactly what payroll needs, and nothing more.
Add policy acknowledgements
Attach handbook links and use an e-signature field for the acknowledgement.
Send with the offer
Share the short link in the welcome email so the new hire completes it before their first day.
Export to payroll
Export the completed record to CSV for payroll and your HR system.
What to include in a employee registration form
These are the fields most HR teams, operations managers and small business owners end up needing. Start with them, then cut anything you will not act on — shorter forms get finished.
- Full legal name and preferred name
- Date of birth and gender
- Personal email and mobile number
- Residential address
- Government ID / tax identification number
- Bank account details for payroll
- Emergency contact name and relationship
- Job title, department and start date
- T-shirt size and equipment preferences
- Policy acknowledgement e-signature
Not sure where to start? Describe your employee registration form to the AI form generator and edit the draft it produces.
Benefits
One record per hire
Details, documents and the signed acknowledgement live on the same submission.
Fewer follow-up emails
Required fields and validation stop half-complete onboarding packs.
Repeatable process
Reuse the same form for every hire, so onboarding is identical each time.
Features
E-signature acknowledgements
Capture a signature on the handbook, NDA or code of conduct acknowledgement.
Document uploads
Collect ID proofs, qualification certificates and bank proofs as attachments.
Conditional sections
Show contractor-only or location-specific questions when they apply.
Response exports
Download onboarding data as CSV for payroll and HRIS import.
Frequently asked questions
Is it safe to collect bank details?
Submissions are transmitted over HTTPS and stored against your account with row-level access control, so only your team can read them. Collect only the fields payroll genuinely needs, and delete records when your retention period ends.
Can new hires sign the policy acknowledgement?
Yes. Add an e-signature field and the drawn signature is saved with the submission as part of the record.
Can I reuse this form for contractors?
Yes. Add an employment-type question and use conditional logic to show contractor-specific fields only for those hires.
Is the employee registration form free to use?
Yes. You can build and publish a employee registration form on the Formblyt free plan, within the free plan's monthly form and response limits. Paid plans raise those limits and unlock branding removal and advanced analytics.
Do respondents need an account?
No. Anyone with the link or QR code can complete the form in a browser. You can optionally require an email address if you need to identify each respondent.
Build your employee registration form now
Start from a prompt or a template, edit the questions, and publish a shareable link in minutes. Built for HR teams, operations managers and small business owners.